Create a contact group or distribution list in Outlook for PC – Save a contact group or distribution list

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

For information about contact groups in for Mac, see Create a contact group in Outlook for Mac. Note: You can find People in one of two places on the Navigation bar.

Under My Contacts , select the folder where you want to save the contact group. Usually, you’ll select Contacts. Click Add Members , and then add people from your address book or contacts list. Note: To add someone who is not in your address book or contacts , select New E-mail Contact. To learn how to use your new contact group, see Send an email message to a contact group.

Then, the next time you want to contact them or schedule a meeting with them, you can add the contact group to the To line of your message, instead of adding each person individually. In the To or Cc box, highlight all the names with your mouse. In the main Outlook window not in the opened email message , click People on the Navigation bar.

Contact groups show up in your list of contacts, along with individual people. You can tell the difference by the icons that appear to the left of the names in List view.

The card icon is for individual contacts and the people icon is for contact groups. Finally, you can always add people or remove people from the contact group later. If you have a lot of business or personal contacts that you keep in an Excel spreadsheet, you can import them straight into Outlook.

Unfortunately, you can’t import a list of contacts from Excel directly into a distribution list, but you can import the contacts into your Contacts folder, then use the instructions above to create a distribution list from those contacts.

For information about importing contacts from Excel, see Import contacts to Outlook. Add people to a contact group. Change what appears on the Navigation Bar. Important: Office is no longer supported.

Upgrade to Microsoft to work anywhere from any device and continue to receive support. Upgrade now. Create a contact group with new names or add names from the Address Book. If you are adding a new email contact , enter the information for the person in the Add New Member dialog box.

In the Address Book drop-down list, click the address book that contains the email addresses that you want to include in your contact group. In the list of names, click the names that you want, and then click Members. You can add names from different address books to the same contact group. Do this for each person whom you want to add to the contact group, and then click OK.

The contact group is saved in your Contacts folder under the name that you give it. Create a contact group by copying names from an email message. In the message that you want to copy the names from, click the names in the To or Cc box. At the bottom of the Select Members dialog box, in the Members box, right-click, and then click Paste.

The member’s name and email address are included when you copy and paste from the original email message. When you receive a message that includes a contact group that you want to use, you can save it to your Contacts.

Share a contacts folder with others. Distribution lists are stored by default in your Contacts folder. If you use a Microsoft Exchange account, your Global Address List can contain global distribution lists, which are available to everyone who uses that network. The personal distribution lists that you create in your Contacts folder are available only to you, but you can share them by sending them to others.

How many names can I include in a distribution list? The maximum number of names that you can include in a distribution list depends on the size of the contact files for each contact themselves. There are no hard and fast rules but in general, a distribution list can contain between names and e-mail addresses. A maximum number of e-mail addresses, with minimum contact file size, is approximately , and this can include other distribution lists.

For more information see the Knowledge Base article on the maximum size for distribution lists. Create a distribution list by using names in the Address Book. On the File menu, point to New , and then click Distribution List. In the Name box, type the name of your distribution list. For example, “Political Friends. In the Address Book drop-down list, click the address book that contains the e-mail addresses you want to include in your distribution list.

In the Search box, type a name that you want to include. When the name you’re searching for appears in the list below, click it, and then click Members. Do this for each person whom you want to add to the distribution list, and then click OK. If you want to add a longer description of the distribution list, on the Distribution List tab, click Notes , and then type the text. The distribution list is saved in your Contacts folder under the name that you give it.

Create a distribution list by copying names from an e-mail message. In the message that you want to copy the names from, select the names in the To or Cc box. At the bottom of the Select Members dialog box, in the Members box, right-click and then click Paste on the shortcut menu. Note: A member does not need to be in your Address Book in order to be added to the distribution list.

The member’s name and e-mail address will be included when you copy and paste from the original e-mail message. When you receive a distribution list from someone else, you can save it to your Contacts. In the header of the message, right-click the distribution list, and then click Add to Outlook Contacts on the shortcut menu. Contacts and tasks. Create and manage contacts. Create a contact group or distribution list in Outlook for PC. On the Navigation bar, click People.

Open an email that was sent to the people you want to include in the contact group. Type a name for your contact group, like Special Projects. Click OK. The people from the email will appear as a list of members for your contact group. Open the message that contains the contact group. Add a distribution list received from someone else to your Contacts. Open the message that contains the distribution list.

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How to Create Email Groups In Outlook (Step-by-Step Guide).How to Create an Email Group and Distribution List in Outlook

 

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Microsoft outlook 2016 create group email list free –

 

My Hotmail account has now been updated so I wanted to ask again now how do I get the Groups command group to display on Home tab in my purchased copy of Outlook ? Or how do I get Outlook. Are you able to assist me? After your account got moved, you’ll have to re-add it as an Exchange account. If it is still connected as an Exchange ActiveSync account, you won’t be able to create any Contact Groups either. To re-add your account as an actual Exchange account, simply use Add Account and provide your name, email address and password in Auto Account Setup.

For more detailed instructions and screenshots see: Adding an Outlook. Was this reply helpful? Yes No. Sorry this didn’t help. Choose where you want to search below Search Search the Community. Search the community and support articles Outlook Outlook. Hello, My Hotmail account has now been updated so I wanted to ask again now how do I get the Groups command group to display on Home tab in my purchased copy of Outlook ?

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